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    Access Policy / Circulation Policy

    posted Nov 15, 2013, 10:39 AM by North Judson Public Library   [ updated Nov 15, 2013, 10:43 AM ]
    Access to Library Materials

    Eligibility for Library Use

    1. Residents:   Residents of the North Judson-Wayne Township Public Library taxing district, with current library cards and in good standing, have access to materials offered by the Library as long as the rules and policies of the Library are respected.  

    2. Non-resident/Reciprocal Patrons: Persons living in library service districts that have signed reciprocal borrowing agreements, and who are in good standing with their home library district, are eligible to hold non-resident cards and may borrow materials offered by the Library as long as the rules and policies of the Library are respected.

    3. Unserved Area Borrowers:   Persons wishing to use the Library who do not live in a library taxing district must purchase the right to use the Library on an annual basis.  The cost of these services is determined by looking at the average cost of library services, through taxes, to Wayne Township residents.  This amount is determined by the Library Board of Trustees and will be charged to each individual desiring to use the library. The fee structure is determined by a vote of the Library Board of Trustees.

    4. School Employees and Students:  Students and employees of the North Judson-San Pierre School Corporation are eligible for library cards. 

    5.  Other:   Those neither named above nor in possession of a Public Library Access Card (PLAC) may make use of most of the Library’s materials and services within the building.  A library card will not be granted, and library materials may not be taken out of the building.

    6. Standing:  Patrons who are not in good standing (those with unpaid fines or fees charged against their cards, overdue materials, or those who violate Library Policy) may not borrow any materials and may be restricted as to Library usage by the Director.  The Library retains the right to suspend borrowing privileges of patrons who do not conform to the rules, who damage materials, or who falsify information. The length of suspension will be determined by the Library Board after review of the facts.  These regulations will be extended to patrons of other libraries.  

    Obtaining a Library Card

    1. Card Applications:  Two of the following forms of identification, with the same current address, are needed when applying for a North Judson-Wayne Township Public Library card:

    a. Valid Indiana driver's license, learner’s permit or state identification card with current address          
           
    b. Checkbook or bank statement with correct pre-printed name and address          
         
    c. Current utility bill, showing person's name and address

    d. Current rent receipt showing person’s name and address   
                 
    e. Alien identification card and/or immigration papers

    A child applying for a library card shall be accompanied by a parent or legal guardian, who holds a valid library card.  A card will be issued when the child can sign, in print or cursive, both first and last name.

    2. School Cards:  A blanket card for each building of the North Judson-San Pierre School Corporation will be set up for use by the media specialist to borrow classroom collections.  The loan period on the materials will be adjusted to the time needed for class projects.  The teacher using the materials is responsible for their return in appropriate condition to the media center for return to the North Judson-Wayne Township Public Library.

    3. Public Library Access Card (PLAC): A PLAC is available to any person who wishes to use libraries outside his/her taxing district which has not signed reciprocal borrowing agreements.  This card is purchased at an amount set annually by the state and is valid for one year. The procedure for confirming the “in good standing” status of a non-resident applying for a Public Library Access Card (PLAC) within the state guidelines will be as follows:  

    a. The applicant will fill out a non-resident card form and show proof of residency such as a rent receipt, mortgage payment book, utility bill, checkbook (if it shows the current address), or other item showing the accurate current address.    

    b. The applicant will present a current library card from his/her home library.

    c. The applicant’s standing will then be verified by written inquiry to his/her home library with the PLAC mailed to the applicant’s current address after a reply from the applicant’s home library.

    or

    The applicant will pay a fee  of two dollars and fifty cents ($2.50) as reimbursement for a telephone call to the home library to verify standing at the time of application.  A determination of current “good standing” will entitle the applicant to a PLAC at this time.

    Circulation of Library Materials

    Patrons are required to bring their own library cards or identification with them each time they wish to borrow materials.

    Adult patrons are to determine the suitability of materials selected for their personal use. However, it is the responsibility of parents/guardians to determine the suitability of materials selected by their minor children.

    Should a patron be unable to get into the library because they are housebound, a member of the staff will gather the desired materials and either place them on reserve until a friend/relative can pick them up or deliver them to the home of the patron when time permits. addition
     
    The following pages contain specific policies.  Materials without specific individual policies will follow the Book Loan Policy.

    Book & Periodical Loan Policy

    1. Loan Period:  Books (hard and soft cover) and periodicals are loaned for a two (2) week period and may be renewed for an additional two (2) week period up to two (2) times or at the discretion of the librarian for a longer period.  The current issue of each periodical does not loan, but all previous issues may be borrowed.   Books on tape/compact disc may be borrowed for a two (2) week period and may be renewed only once or at the discretion of the librarian for a longer period.  There is no set limit as to a number of books/periodicals any one borrower may have, except during certain times when classroom reports are due or a teacher’s request creates limits so that all students have equal chances for information.   Materials with reserves may not have these options performed for them.

    2. Inter-Library Loan:  Resident library card holders, employees and students of the North Judson-San Pierre School Corporation and library card holders of the school district may request materials through inter-library loan. The loan period on these is specified by the lending library and takes into account the amount of time needed to return the material to the lending institution.  
    The Library keeps the current year and two (2) years back issues of periodicals (for most titles).  Older issues that are requested will require the Library to either locate the information via the internet or request the materials through Inter-Library Loan.  To get an ILL for a periodical, the patron must know the exact periodical citation (title and volume number, article title, author and page number).  The patron will be responsible for all photocopying fees resulting from an ILL request.

    3. Reserves:  Patrons may reserve books and some other materials for check-out.  Reserves are taken in person or by phone.  The patron will be notified by phone when the material becomes available.  The material will be held for five (5) working days and then returned to circulation if not picked up.  

    Teachers may request that certain titles be placed on Reserve status for a period of time, which means those titles are available for “in library use” only.  

    4. Reference:  Materials marked with "R" (which stands for "Reference") do not circulate except at the Director’s discretion.

    5. Fines:  The prompt return of library materials is the borrower’s responsibility.  The fine for overdue materials is five cents ($.05) per item for each day the library is open.  The library will send postcards to persons with overdue materials.  The amount of a fine cannot exceed five dollars ($5.00) per overdue item, excluding postage and handling.  

    6. Fees:  Lost or damaged items will result in a charge equal to the cost to repair or replace the material plus an additional five dollar ($5.00) handling/processing fee per item.  Repair cost will be assessed and charged as equivalent to the Library's cost of the repairs.  If a lost book is recovered, all fees paid will be returned except the five dollar ($5.00) processing fee when the receipt for the charges is submitted with the item.  

    Video/DVD (Digital Video Disc) Loan Policy

    1. Loan Period:  Videos/DVDs may be kept three (3) business days. 

    2. Borrowing Limit:  Only two video/DVD cards may be issued per household and patrons must be 18 years of age or older to borrow videos/DVDs.  A maximum of three (3) videos/DVDs may be borrowed at one time per household.  No other videos/DVDs may be checked out until they are all returned.  No patron will be allowed to have more than a total of three (3) videos/DVDs out at a time.  The video/DVD borrowing card MUST be presented to the librarian every time the patron wishes to check out videos/DVDs.  

    3. Reserves:  Videos/DVDs may be reserved either in person or by calling the library.  

    4. Duplication/Alteration:  Duplication is prohibited as the Library does not hold copyright authorizations on the videos/DVDs.  The Library is not responsible for the unauthorized altering of videos/DVDs.  When unauthorized altering is discovered, the video/DVD will be corrected or replaced with the altering party held responsible for the cost. 

    5. Fines:  For overdue digital materials, there will be a charge of one dollar ($1.00) per video/DVD for each day the library is open.  If a video/DVD is overdue for ten (10) days, the patron will be charged the cost of the video/DVD plus processing cost of ten dollars ($10.00) per item.  Videos must be rewound, or a one dollar ($1.00) charge per tape will be applied.  There is a fifty cent ($.50) fine for each video/DVD which is returned in the wrong box.  

    6. Fees:  No fee is charged to use the videos/DVDs but a five dollar ($5.00) deposit will be charged which will be kept until the patron decides they no longer wish to check out videos/DVDs.  The deposit will be refunded after any items which have currently been borrowed by the patron have been checked to see that they have been rewound and not tampered with or damaged in any way.  The patron is responsible for returning the video/DVD in good condition.  Videos/DVDs must be returned to the front desk.  If a video/DVD is returned down the book drop, the five dollar ($5.00) deposit is forfeit and the patron must reapply for video/DVD privileges. The costs for damaged videos/DVDs and their containers will be charged to the patron responsible for borrowing the videos/DVDs up to replacement and processing costs.  (The patron shall exonerate, indemnify, and save harmless the library from all claims or liabilities to all parties for damages or loss to any person(s) or property in any way arising out of or during the use of said items.)


    Adopted 10/12/1999
    Reviewed 10/9/2001
    Revised 11/2005
    Revised 7/10/2007
    Revised 9//2012
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